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15 Best Calender Management Tools to Stay Organized

Ajay Jay
January 31, 2024
5 min read

Effective time management is a cornerstone of professional success. In today's fast-paced business environment, the ability to schedule, track, and manage appointments and tasks is crucial. This article aims to elucidate the concept of Calendar Management Tools and discuss the imperative need for such platforms in a business context.

Calendar Management Tools

A Calendar Management Tool is a specialized software designed to facilitate the organization of one's schedule.

It serves as an integrated platform that collates various appointments, deadlines, and commitments from disparate calendars such as Google Calendar, Outlook, and Apple calendar.

Key Functionalities

  • Centralized Dashboard: A unified interface that aggregates all scheduling information.
  • Automated Scheduling Mechanisms: Eliminates the need for manual coordination to set up meetings, thereby reducing administrative overhead.
  • Time-zone Compatibility: Automatically adjusts time zones for international interactions, mitigating the risk of scheduling conflicts.

The Business Case for Calendar Management Tools

The advent of digital calendars has certainly simplified the daily task of tracking appointments. However, the sheer volume of commitments often leads to a cluttered and overwhelming calendar interface. Calendar Management Tools address this issue by providing a streamlined and organized view of one's schedule.


  • Productivity Enhancement: Efficient scheduling allows for optimized use of time, leading to increased productivity.
  • Stress Mitigation: A well-organized calendar contributes to reduced stress levels by eliminating the chaos associated with poor time management.
  • Collaboration Efficacy: These tools facilitate easier coordination among team members, clients, and stakeholders.


The Best Online Calendar Tools To Stay Organized in 2023

The right tool can streamline scheduling, improve time management, and enhance productivity. This guide aims to provide an in-depth analysis of the top online calendar tools for 2023 and calendar feature, offering insights that will assist you in making an informed decision.



Best For: Sales and PreSales teams looking for a data-driven approach to time management.

Key Features:

  • Work Calendar: Focus only on today's priority calls and events. Meetings are categorized as personal, internal, or external, helping you understand where time can be optimized.
  • Outcome Tracker: Track meeting outcomes like RFPs, Sales Enablement, Demos, and POCs to gauge your team's efficiency.

Why PreSkale Stands Out:

PreSkale offers a unique blend of features tailored for PreSales and Sales teams. It drills down every meeting across Event, Outcome, and Opportunity. This is not just a calendar; it's a strategic tool that helps you understand where your team is spending most of its time and how processes can be optimized for better output. If your team is swamped with RFPs, PreSkale suggests maybe it's time to hire a technical writer to free up your PreSales team for more client-facing task list. Now, that's smart time management!

Try PreSkale's calendar intelligence here.


Best For: Teams that require integrated project management and calendar functionalities.

Key Features:

  • Unified dashboard for tasks and deadlines
  • Meeting logistics and attendee list capture
  • Gmail and Outlook calendar sync
  • Pricing: Free basic plan, premium plans available.



Best For: Professionals who frequently schedule meetings.

Key Features:

  • Quick meeting setup
  • Time-zone adjustments
  • Syncs with multiple calendar platforms
  • Pricing: Free basic plan, premium plans start at $6.95/month.



Best For: WordPress users who need an appointment booking system.

Key Features:

  • Automated online bookings
  • Deposit payments
  • Recurring appointments
  • Pricing: One-time purchase starting at $79.



Best For: Businesses that require advanced project management.

Key Features:

  • Robust project management features
  • Calendar functionalities
  • Customizable dashboards
  • Pricing: Free basic plan, premium plans available.


Hub Planner

Best For: Resource-heavy projects and teams.

Key Features:

  • Resource scheduling
  • Time tracking
  • Visual dashboard for resource allocation
  • Pricing: Starts at $7 per user/month.


Zoho Projects

Best For: Teams that require project planning along with time management.

Key Features:

  • Project management and time tracking
  • Gantt charts
  • Task dependencies
  • Pricing: Starts at $5 per user/month.



Best For: Freelancers and small businesses.

Key Features:

  • Time tracking
  • Simple scheduling features
  • Invoicing
  • Pricing: Starts at $9.95 per user/month.


Microsoft Project

Best For: Large enterprises needing advanced project management.

Key Features:

  • Advanced project management
  • Microsoft Office integration
  • Resource management
  • Pricing: Starts at $10 per user/month.



Best For: Professionals looking to optimize their workday.

Key Features:

  • Automatic meeting scheduling
  • Focus time slots
  • Time zone adjustments
  • Pricing: Free.



Best For: Appointment-based businesses.

Key Features:

  • Digital calendar
  • Easy rescheduling and cancellations
  • Automated reminders
  • Pricing: Free basic plan, premium plans start at $19.99/month.



Best For: Apple users looking for a visually pleasing interface.

Key Features:

  • Multiple views
  • Focus filters
  • Event and task templates
  • Pricing: Starts at $4.75 user per month.


Why PreSkale?

Streamlined Time Management

PreSkale's Calendar Intelligence is not just another scheduling tool; it's a strategic asset. It categorizes meetings as personal, internal, or external and tracks outcomes like RFPs, Sales Enablement, Demos, and POCs. This granular data helps you understand where your team is spending its time and how to optimize processes for better efficiency. Imagine knowing exactly how much time is spent on client calls versus internal meetings and being able to adjust your strategy accordingly. That's powerful!

Real-Time Product Feedback

PreSkale goes beyond traditional calendar functionalities by incorporating product feedback mechanisms. After each client meeting, sales demo, or internal discussion, team members can instantly capture customer insights and feedback. This real-time data collection is integrated into the calendar events themselves, making it easier to correlate customer feedback with specific interactions.

The Synergy: Making Informed Decisions

When you combine calendar management with product feedback, you get a holistic view of your operations. You're not just tracking time; you're understanding the quality of that time spent. Was that hour-long meeting with a prospect fruitful? Did it reveal any product gaps or opportunities for upselling? With PreSkale, these questions are answered immediately, enabling you to make data-driven decisions.

Benefits of This Union

  1. Enhanced Product Development: Use the feedback collected to inform your product management team, helping them prioritize features and improvements.
  2. Optimized Sales Strategy: Understand which types of meetings are most likely to yield positive feedback and sales, and focus your efforts there.
  3. Improved Customer Satisfaction: When customers see that their feedback is being acted upon, it enhances their trust and satisfaction.

PreSkale's innovative approach to marrying calendar management with product feedback is a game-changer. It's not just about saving time; it's about making that time count in the most impactful way. And let's face it, in the world of sales and PreSales, understanding your customer while optimizing your team's time is the ultimate win-win scenario!

Sign up for a free trial here.

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